Pitman
High School Band Boosters
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Meeting Minutes |
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Pitman High School Band Booster Executive Board Meeting
In attendance: Linda Squires, Richard Squires, Olga Weddle, Roxanne Robbin, Andrew Hildebrand, Paddy Coleman-Webb, Shelley Meier, Cheryl Crawford, Elaine Hildebrand, Steve Meier, Felica Renshaw, Austin Day, Ruben Modesto and Penny Godwin The meeting was called to order at 7:05 p.m. by President Penny Godwin. Minutes: The minutes of the July 19th meeting were presented for approval. Motion was made by Felica Renshaw and seconded by Shelley Meier. The motion carried unanimously. Approval of the minutes from the May meeting was postponed until the next meeting. Appointment and Confirmation of Officers: Motion was made by Shelley Meier and seconded by Felica Renshaw that the following are confirmed as officers: Penny Godwin, President, Richard Squires, Vice President, Mark Winkler, President elect and Linda Squires, Treasurer. Motion was made and seconded to appoint Cheryl Crawford, as Secretary. (Renshaw/Meier) Proposed Budget: Penny distributed the 2007-08 proposed budget for review and acceptance with the provision for budget re-allocation if necessary. Motion was made, seconded (Renshaw/Crawford) and unanimously approved. Review of Membership Dues: Membership dues, as discussed in the July meeting, were presented for approval. Support levels include $25.00, $50.00 and $100.00. Those supporting at the “Platinum-$100” level will also receive reserved seating at concerts, to be held up to 5 minutes before the performance begins. Motion was made, seconded (E. Hildebrand/Renshaw) and unanimously approved. Proposal of new Fundraising Requirement: President Penny Godwin presented the fundraising requirement stating “anyone chairing a fundraiser should be required to submit a report to the Board at the next scheduled meeting following the conclusion of the fundraiser.” Motion was made, seconded (E. Hildebrand/Renshaw) and unanimously carried. Treasurer’s Report: Treasurer Linda Squires distributed copies of the August 31st, Treasurer’s Report. Fireworks sales were lower than that of last year. Motion was made and seconded for acceptance of Treasurer’s Report (Renshaw/Robbin) and carried unanimously. End of Year Audit: Shelley Meier has been in contact with the accountant who is currently conducting our 3-year audit. When concluded, a financial statement will be provided. Director’s Report: Mr. Modesto plans for a much more productive year. Some budget funds and outside contributions have been used to purchase instruments. The new T-shirts have been designed with a purchase price of $12.00. Band Booster Membership: Membership forms will be mailed; Mark Winkler will maintain an accounting and distribute band booster cards.
September 6, 2007 Band Booster meeting minutes ~ continued page 2
Fundraising: Austin Day presented information on the upcoming “beef raffle” ticket sales. Tickets will be sold for $20 as an opportunity to win one of four quarters of the steer currently being raised. The goal is to sell $20,000 in tickets with $2500.00 returned for the cost of the steer. Sales will begin on September 13th and end November 7th. Each quarter of beef is estimated to contain $250 lbs. of processed meat (cut and wrapped). $10.00 of the $20.00 sale of the ticket will go towards the students’ trip account. In-N-Out fundraiser will end October 1st with a ticket price of $4.00, three of which will be returned to the students’ trip account. Students will receive 50% of the advertisement sales used in concert programs, to go towards their trip accounts. Warm bodies are still needed to man the 49er booths. Database: Trudy Hester is currently working on our database for community contributions. Last year’s donations totaled approximately $3,000. BBQer for Band Reviews: Volunteer(s) are needed to provide meals to the students during band reviews. Uniform Update: Elaine Hildebrandt has the shoe list ready for order. The tuxedo and dress order is not quite ready. Tuxedo costs will be approximately $108.00 with shoe costs ≤ $30.00. There will be a controlled exchange of shoes and tuxedos provided they are in good condition. Other information: ü Cruise informational meeting will be held September 17th ü Shelley Meier asked for volunteers for the football games including donations of cases of water. ü Roxanne Robbin and Olga Weddle volunteered to wash the bleachers at games ü Next meeting will be Thursday, October 4th. The meeting was adjourned at 8:21 p.m.
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Executive Board Meeting Thursday, July 19, 2007 In attendance: Penny Godwin, Shelley Meier, Ruben Modesto, Mark Winkler, Sue Berry Trudy Hester and Cheryl Crawford. The meeting was called to order at 7:08 p.m. by President Penny Godwin. There were no minutes from the previous meeting to review. Penny Godwin introduced Cheryl Crawford, who was agreed to be the Secretary for the Band Boosters. Treasurer’s Report: Due to the treasurer’s absence, a summary of this year’s fireworks sales as it compared to last year’s was not available. It was believed that this year’s sales fell short by approximately $1000.00. Mrs. Squires will give her report at the next meeting. Director’s Report: Mr. Modesto plans to have the band attend four band reviews this year; Merced, Pleasanton, Stockton and Santa Cruz. Penny asked if dates could be provided and made available during “Band Week.” There will be 3 reviews in October and one in November. Penny asked Mr. Modesto for dates on the spring trip. As of right now, it will be during Spring Break with an estimated cost of $650.00 including travel expense to southern California and entertainment costs. Band members will enjoy a 3-day cruise with opportunities for performance. Band Booster Membership: Penny shared details of the Booster membership which include leveled amounts with benefits for some. This year’s membership types are as follows: Band Booster Supporter ~ Family $25 Band Booster Gold-- $50 (includes Band Booster t-shirt) Band Booster Platinum--$100 (includes one Band Booster silkscreened polo and reserved seating at concerts.) Mark Winkler will assist with the membership collection and distribution of band booster cards. Fundraising: Giants game booth sales have been going well; anyone in attendance or knowledge of others were invited to participate in future dates. Mr. Winkler commented that the fireworks sales appeared to be lighter across Turlock. This could be due in part to a mid-week holiday. Mr. Modesto would like students to participate in a “To Go” Outback fundraiser in the fall. $5.00 of the $10.00 ticket would go to their band account. There was talk of providing monetary incentives to the students. The existing database will be provided to Trudy Hester so that blanket donation letters can be mailed to local business. Band Bar-B-Que for Band Camp: On Friday, August 10th, the Band Boosters will provide a family BBQ for all band participants and their families. The Band Boosters thanked Mr. Steve Meier, who will barbeque at this event. Uniform Chairperson: Marty Cody will work during Band Camp to fit the students with uniforms. Trudy Hester will maintain a database for the band and work with Marty to label uniforms. Mr. Modesto would like parent input on whether to include Concert Band in tuxedo/ dresses. This will be discussed further at the September meeting. Tuxedo/Dress deposits will not be requested during Band Camp. Other information: ü Shelley Meier’s accountant will perform the Booster’s audit at a reduced rate. ü A chairperson for the newsletter is needed. ü No meeting will be held in August. It was decided to continue with scheduled monthly meetings with the option to cancel if need be. ü Any instrument repairs need to be reviewed by Mr. Modesto before repairs are completed. ü Next meeting will be Thursday, September 6th. The meeting was adjourned at 8:25 p.m.
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